Destination Events
Weekend planning with travel timing, vendors, and guest experience handled in one clear plan.
About This Service
A weekend that feels easy
Destination events have more moving parts: travel timing, shipping, vendor access, and guests in new places.
We build one clear plan that covers the full weekend. Vendors know timing, guests know what is next, and you can enjoy the trip.
You bring the vision. We handle the details and run the plan on site.
If this sounds like you, we should talk:
Guests are flying in and I need the schedule to be clear.
I do not want to guess about shipping, rentals, or load in rules.
I want the weekend to feel calm, not packed and rushed.
Local vendors keep asking questions and I need one person to handle it.
I want to enjoy the trip, not manage logistics.
I need a team that can run timing across multiple days.
What's included
Weekend planning
Weekend itinerary and timing plan
Vendor sourcing and coordination
Floor plans and setup notes
Travel and shipping coordination
Guest experience details and touchpoints
On site
Event days
On site setup
We handle setup, styling, and vendor arrivals so each space is ready on time.
Timing control
We keep the schedule moving and protect key moments.
Guest flow
We manage transitions and support guests during the weekend.
Closeout
We coordinate breakdown and confirm handoff of items at the end.
Add ons
Extras that keep the weekend smooth
Welcome gifts and room drops
Shuttle timing and route notes
Signage and print coordination
Multi venue timing plans
Vendor travel coordination
Backup weather plan
Weekend Moments
Events we plan most
One weekend, one plan, clear timing across every moment.
Welcome party
A clean first night with clear timing and a room that feels ready when guests arrive.
Rehearsal dinner
A warm dinner setup with thoughtful details and easy pacing for speeches and toasts.
Day before moments
Small events that keep guests connected without overloading the schedule.
Main event
A strong design plan and a production team that keeps the day moving.
Brunch
An easy morning that feels polished, with food timing and layout handled.
Farewell send off
A final moment that wraps the weekend with a clean plan and no chaos.
Timeline
A clear production flow
Planning stays simple when timing and owners are clear.
Month 1
Scope and location
- Call to confirm dates, headcount, and weekend format
- Venue research and vendor plan based on your location
- Budget map and a simple decision schedule
Month 2 to 3
Design and bookings
- Design direction for key moments and photo areas
- Vendor sourcing and contract support
- Weekend itinerary draft for guests and vendors
Final month
Production plan
- Load in notes, timing, and on site contact plan
- Floor plans and setup checklists
- Shipping and travel coordination for items and team
Event days
On site management
- Setup and styling
- Vendor coordination and timing
- Breakdown and closeout
Gallery
Inspiration gallery
A few destination moments and setups
Client Notes
Testimonials
"They kept the whole weekend organized. Guests knew where to be, vendors had clear timing, and we got to enjoy it."
"Travel timing was the hardest part for us. ZoeLux handled it and the setup still looked perfect on arrival."
"They made the schedule feel easy. We were present and the team handled the details."
Questions
Frequently asked questions
Yes. We support destination events and multi day weekends. Travel and lodging are quoted based on location and scope.
Yes. We source and vet vendors, confirm access and timing, and keep everyone aligned to one plan.
We run the timing, setup, vendor arrivals, and guest flow. You enjoy the weekend while we manage the plan.
Yes. We plan the full weekend: welcome events, rehearsal dinner, main day, and send off moments.
Most destination events work best with 6 to 12 months. If your date is sooner, reach out and we will talk through options.
Ready to travel?
Let's build a weekend plan you can trust
Quick call
A short call to confirm dates, format, budget range, and what support you need
Book consultationSend details
Share your date, location, headcount, and goals. We will reply with next steps.
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